Staff Accountant

STARS Nashville

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Job Summary

STARS has been awarded Top Workplace for the past 12 years!

The Staff Accountant will manage and implement financial activities by performing the following duties.

To perform this job successfully, an individual must be able to meet the essential functions and job responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Responsibilities

Job Responsibilities

• Ensure all financial activities are conducted according to generally accepted accounting principles.
• Ensure that STARS accounting policies and procedures are adhered to.
• Ensure compliance with federal laws and grant requirements concerning financial and reporting issues.
• Manage the payroll process including seasonal employees ensuring employees are accurately paid and payroll is imported into the GL.
• Coordinate payment of all employee benefit deductions and garnishment.
• Reviews Timecards monthly to ensure complete and manager approved including time off requests and then locks according to agency procedures.
• Reconcile employee benefit insurance invoices to payroll quarterly following up on any outstanding items.
• Prepares reports and schedules as requested for agency audit.
• Enters Cash Receipts, Cash Disbursements and Journal Vouchers into the Accounting system, prints documentation and timely files reports.
• Manages and oversees the Accounts Payable process ensuring all coding is correct and policies and procedures are adhered to.
• Creates annual re-occurring Purchase Orders based on budget.
• Oversees the re-occurring vendor list of ensuring all payments are made timely.
• Codes and matches the American Express statement to Purchase Orders and receipts researching any discrepancies and following up with card holders for missing documentation to ensure all documentation timely received and enters into GL for payment.
• Collect W-9 Forms for vendors and timely prepare and Mail 1099 Forms.
• Work closely with HR staff and Program Managers to ensure staff compensation and benefit needs are met and payroll is complete.
• Coordinate with Director of Training to ensure all training contracts are complete and prepared according to agency policies and process all accounting training reports post training to ensure trainers are paid and customers invoiced.
• Maintain office copy machines including ordering supplies and service as needed. Record copies by department codes on a quarterly basis.
• Assist with grant invoicing including copying and scanning of receipts as requested.
• Back-up for deposits and Accounts Payable.
• Evaluates and recommends improvements in accounting process and procedures to ensure accurate application of accounting principles and to streamline functions.

Qualifications

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Degree required. Accounting degree strongly preferred. Accounting experience in lieu of accounting degree may be considered.
• Two or more years accounting experience required.
• Experience with Paychex, Employee Navigator and Abila MIP Fund Accounting a plus.
• Experience with automated AP/Expense platforms a plus.

Additional Information

Benefits

How to Apply

Clink link to apply:

https://recruiting.myapps.paychex.com/appone/MainInfoReq.asp?R_ID=6750006

Details

• Date Posted: April 10, 2025
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Children / Youth
• Salary Range: $55,000.00 - $70,000.00 per year
• Working Hours: Monday to Friday