TAADAS
Project Coordinator
TAADAS
Job Summary
Membership, Scholarship, Compliance Attestation Coordinator, working closely with TAADAS Executive Director.
Job Responsibilities
General Responsibilities:
Membership Coordinator:
- Updates member information as directed.
- Prepares membership information packets and distributes them to potential, new, and returning members. Update and send membership pledge forms as directed.
- Works with Bookkeeping staff to ensure accurate invoices for membership.
- Attends monthly Membership Meetings.
- Staffs Membership Committee.
- Assist with recruiting new members.
- Updates and reconciles membership database and informs the website of changes in TAADAS membership. Ensures membership lists online and in the literature are accurate.
- Provides education about TAADAS to new or potential members.
- Develops and monitors the engagement of members; facilitates annual member surveys and summarizes findings.
- Develops, implements, and analyzes surveys of members and other entities as directed.
- Facilitates and implements membership projects such as strategic planning and implementation.
- Facilitates other projects and events to benefit members as directed by the Executive Director and Executive Committee.
TDMHSAS Scholarship Coordinator:
- Assists the Scholarship Manager to fulfill the grant reporting and scope requirements of the Scholarship grant.
- Coordinates and implements a tracking process to ensure that applications are reviewed and stored.
- Assists with monthly data reports.
- Coordinates outreach to universities to determine the invoicing process, obtain W-9s, and verify awards.
Compliance Attestation Coordinator:
- Ensures Compliance Attestations are signed and compiled for TAADAS Members.
- Maintains copies of the member attestation forms in a secure, shared location.
- Maintains and coordinates the Compliance Attestation Database. Serves as a liaison between TAADAS and any compliance form database company to ensure the appropriate development and maintenance of the database.
- Consults and coordinates the compilation of attestation forms for TAADAS staff and volunteers as well as TSPN volunteers with the TSPN Executive Director, HR Director, and the REDLINE and Clearinghouse Director.
Policy Coordinator:
- Policy Prepares draft policies for the administration and Executive Committee when requested, recording changes in the Policy Manual and Employee Manual by “tracked changes” and naming policy versions for review.
- Develops or revise policies as requested by the Administration.
- Records change in policies and Employee Manual by “tracked changes” and naming policy versions.
- Provides copies of draft policies to the administration and Executive Committee when required.
- Disseminates edits or new policies to all staff and ensures the current approved versions are in a shared location for all employee access.
- Tracks new laws and regulations as well as grant deliverables to ensure they are included in the appropriate policies, protocols, or the employee manual.
- Generates and revises job descriptions as directed by Human Resources (Deputy Director) and Executive Director.
Ad Hoc Committee Coordinator:
- Works with the Executive Director to engage any committees, consultants, or planning teams as needed including scheduling meetings, developing agendas, taking minutes, reviewing surveys, and reporting findings.
Process Management:
- Develops and coordinates training of new or revised systems or projects (PayCor, volunteer mgmt., i.e.)
- Develop or revise processes needed to meet the demands of the staff, the funders, and grantees. Examples may include creating documents, developing dashboards for reporting, writing white papers, reviewing and writing brochures, and vetting new systems.
- Act as gatekeeper and escalate relevant information to executives as needed.
- Treat confidential information with appropriate discretion.
- Other duties as assigned.
Qualifications
Minimum Qualifications:
- Bachelor’s degree or related experience of 3 years or more in project management required.
- Master’s Degree preferred.
- Excellent computer skills including Word, Excel, Outlook, and database software required.
- Membership Management or association experience or training preferred.
- Knowledge of substance use and recovery policy and practice is preferred.
- Experience in compliance, quality, and performance management is advantageous.
Additional Information
Benefits
Medical, Vision, Life, Long term disability, 401k, 14 paid holidays per year, and generous PTO accrual.
How to Apply
Please email resume to tspn@tspn.org
Details
- Date Posted: July 12, 2024
- Type: Full-Time
- Job Function: Administrative
- Service Area: Health (Physical, Mental)
- Salary Range: $50,000.00 Annually
- Working Hours: 37.5 hr work week