Discipleship Ministries/The Upper Room

Programs Team Administrative Coordinator

Discipleship Ministries/The Upper Room

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Job Summary

The Programs Team Administrative Coordinator position coordinates administrative operations for all offices that comprise The Upper Room’s Program unit, including Emmaus Ministries, The Academy for Spiritual Formation, The Center for Healing & Resilience, and Chapel/Worship ministries. The role requires providing organizational and technical solutions, assisting in event planning and coordination for regional and international events, managing financials, managing program registrations, maintaining databases, interpreting contractual obligations and managing agreements for contracted work, supporting contractors, and providing relational and hospitable customer service for all constituencies, prospects, and partners.

Job Responsibilities

This position will oversee the registration and program administration processes for multiple program offerings ranging from short-term 3 to 5-day retreats to long-term community experiences such as Two-Year Academies using event management platforms like Stova. Ensure accurate and timely communication with participants and leaders, including invoicing. Administer CEUs and scholarships. Manage delivery, collection, and compiling of evaluations for program offerings.

Assist in budgeting, expense tracking, collecting participant payments, payments from communities, and payments for contracted work by program staff. Manage financial reporting for various events and programs. Process honorarium payments and expense reimbursements, Manage vendor relationships and invoices.

Qualifications

Education / Experience

  • Bachelor’s Degree or Equivalency
  • Proven experience in administrative management, preferably in an educational or non-profit setting.
  • Proficiency in Microsoft Office and database management software.
  • Familiarity with event registration platforms and online meeting tools.

Additional Information

Benefits

  • Paid Time Off
  • Paid Holidays
  • Health Insurance Plans
  • Generous Retirement Plan

How to Apply

To be considered for this opportunity please send a cover letter and resume to Human Resources via email at employment@umcdiscipleship.org.

Discipleship Ministries is an Affirmative Action Employer.  M/F/D/V EOE.

Details

  • Date Posted: January 19, 2025
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Religious
  • Salary Range: $40,000 - $45,000
  • Working Hours: 37.5 hours/wk