Program and Finance Manager

Leadership Music

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Job Summary

Position Overview

This position supports Leadership Music assisting with the program through planning and scheduling meetings, preparing agendas as well and providing accurate and timely financial reporting. 

Job Responsibilities

Essential Job Functions (85-90%)
Program

• Daily or as needed – support program committees and alumni advisors throughout the planning process.
• Weekly or as needed – Organize, schedule, and send reminders for program planning meetings.
• Create program planning documents, create Dropbox accounts for each program committee, and add planning documents; to help with the implementation of the curriculum.
• Annually – Assist with the planning of co-chair orientation.
• Annually – Assist with preparation for nomination and selection.
• Contract with hotels, transportation vendors, and venues for functions throughout the year.
• Program days – manage logistics team, organize and prepare logistics documents, and provide support on-site during each program day.

Financial

• Follow accounting controls and processes
• Enter bills into the accounting system, write checks, obtain signatures, make copies, mail checks, and file copies
• Collaborate with financial partners to help facilitate preparing quarterly reports, reconciling bank accounts, accounts payable and receivable, and adjusting journal entries.
• Enter deposits into the accounting system, make deposit slips, make copies, take deposits to the bank, and file copies.
• Maintain multiple databases, including donations, development, and alumni.
• Manage PayPal & Venmo accounts -includes transferring money to the bank account, entering payments into the accounting system, reconciling payments to the bank account, adjusting, or refunding as needed, researching payments and charges, and preparing reports.
• As needed – budget preparation for events, reviewing actual results to budget.
• Annually – prepare for the yearly audit, working with auditors to provide the support needed to complete the audit.
• Annual tax preparation – assist with tax preparation.
• Annually – update various non-profit profiles, including GuideStar, and Givingmatters, among others.

Secondary Job Functions (10-15%)

• Manage website, including changes and updates. Create and manage web forms for taking payments, tracking applications and nominations, sign-ups for special events, and more.
• Other duties as assigned by Executive Director or Board Officers
• Annually – Produce End of Year wrap-up video

Qualifications

Requirements

• Education-College graduate
• Experience-Experience with a non-profit, including financial responsibilities a plus.
• The individual must have strong written and communication skills to support interaction with board officers constituents and high-level executives.
• A demonstrated ability to plan effectively, but the flexibility to handle the unexpected.

Other Skills/Abilities

• Computer skills, including website, Zoom, and other various programs.
• QuickBooks
• Microsoft Office Suite
• Adobe Acrobat
• Video Editing

Working Conditions

Works in an office environment. (Nashville-based)

Physical/Mental Requirements

• Must be able to deal with multiple tasks during a normal workday.
• Availability to work hours beyond those hours defined as office hours including late-night events and program days (which are 12 hours) and overnight for the retreat weekend.
• Must be able to drive a car.
• Must be able to lift or move objects of approximately 20 pounds, in assistance with program days and special events 

NOTE:  This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Additional Information

Benefits

How to Apply

Email LM@leadershipmusic.org with your resume & salary requirements 

Details

• Date Posted: August 27, 2024
• Type: Full-Time
• Job Function: Accounting / Financial Management
• Service Area: Arts / Culture
• Salary Range: $45-$50k
• Working Hours: 40 hrs/wk