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Global Sanctuary for Elephants

Development Coordinator

Global Sanctuary for Elephants

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Job Summary

Global Sanctuary for Elephants, a 501 (c)(3) US nonprofit organization headquartered in Brentwood, Tennessee, is seeking an experienced Development Coordinator to support our mission of protecting, rescuing, and providing sanctuary for elephants worldwide.

In our effort to honor the integrity of the sanctuary and the spirit of the elephants we support, each and every function at GSE is carried out with the highest level of diligence and respect. We believe every elephant is an individual. As such, we know that every positive action and job performed is fundamental to the healing process and joy each elephant experiences in the sanctuary. As a dedicated team player, you will collaborate with the Development Director and Communication and Outreach Director to help the organization grow through fundraising and donor relationships.

Our culture is one of connection, collaboration, and high performance where diversity of perspective is valued and well-being is prioritized.

Job Responsibilities

Donor Services

  • Report to and assist the Development Director with online fundraising events and general administration of fundraising activities.
  • Provide excellent donor service by responding to email and telephone inquiries from donors, grantmakers, and corporate sponsors.
  • Implement stewardship strategies to increase engagement and deepen relationships with current donors.
  • Identify and develop relationships with potential new donors from diverse sources, including corporations, foundations, and individuals.
  • Managing the donor database including data maintenance, gift processing, acknowledgments, reporting, solicitations, list creation/maintenance, and communication mailings.
  • Retrieving donations and mail from the Brentwood, TN PO Box and managing weekly bank deposits (if located in Middle TN).
  • Work with the GSE accounting team to reconcile all deposits into the donor database against QuickBooks reports.
  • Generating donor database reports for mailings, donations, bank deposits, board reports, and the annual audit and 990 preparations.
  • Assisting in the drafting and designing of fundraising email communications and campaigns to donors.
  • Staying knowledgeable of fundraising software changes and features through investigation, training, and documentation review.
  • Developing, implementing, and maintaining policies and procedures for optimal data integrity, analysis, reporting, and compliance with system best practices.
  • Maintaining a cloud-based document management system.
  • Assisting with tracking of national solicitation permits and annual report renewals.
  • General administrative support for donor services activities.

Grants

  • Researching private foundation and corporate sponsorship, giving, and grant programs
  • Draft grant proposals for smaller-scale funding opportunities.
  • Helping to develop a grant proposal strategy to meet the operational and financial needs of GSE.
  • Developing a grant deadline calendar and preparing/monitoring grant budgets.
  • Maintaining records of all grant payments and communications in donor management software.
  • Creating monthly reports for all grant-related activities.
  • Identifying and developing strategies to optimize the grant administration process.
  • Becoming familiar with the FDO database and Instrumental grant-seeking software.
  • Cultivation of relationships with foundation and corporate contacts.
  • Scheduling meetings and presentations for staff and board members to potential funders.
  • Submitting grant proposals and supporting materials.
  • Assisting with creating supportive documentation for proposals.
  • Managing/fulfilling grant reporting requirements.
  • Other community relations and development activities as needed to secure corporate and foundation support.

Qualifications

  • 2-3 Years of analytical /administrative/organizational experience.
  • 2-3 Years in a nonprofit setting -animal welfare field knowledge or experience a plus.
  • Experience with gift entry and reporting in donor database systems like Neon.
  • Experience with Microsoft Office, Powerpoint, Excel, Mailchimp, and cloud-based application processes such as Google Docs, Dropbox, etc.
  • Experience with writing/research (grant writing a plus).
  • Strong attention to detail, editing skills, and data management/reconciliation skills.
  • Ability to work under deadlines and juggle multiple grant projects. Ability to collaborate with staff and board, and self-manage time while working remotely.

Additional Information

Benefits

Flexible Work Schedule (does require some availability to work between 8:00 am – 5:00 pm Mon-Fri). Room to grow with this up-and-coming organization. Benefits include vacation pay, holiday pay, sanctuary visitation after the first year, maternity leave, mobile phone stipend, employee perks/discount program access, and potential bonuses. Flexible work arrangement in a permanent work-from-home remote position.

How to Apply

Apply with a cover letter and CV here.

Please note: Communications for this listing are sent through Breezy. Please make sure emails are not being sent to your spam folder.

Details

  • Date Posted: July 25, 2024
  • Type: Full-Time
  • Job Function: Administrative
  • Service Area: Animal Welfare
  • Salary Range: $42,000 - $44,000
  • Working Hours: 40 hrs/wk; M-F. Flexible Work Schedule (does require some availability to work between 8:00 am – 5:00 pm Mon-Fri)