Communications Project Manager

Brentwood United Methodist Church

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Job Summary

Summary/Objective

Coordinate and manage all phases of the communication project life cycle process to meet the goals and objectives as outlined in the Creative Brief providing day-to-day oversight of project timelines, budget estimates, deliverables, client relations, and communication with outside vendors.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Job Responsibilities

PROJECT MANAGEMENT DUTIES

• Receive project requests for the Communications Team and distribute information to appropriate team members
• Upon development and approval of Creative Brief, work with the Creative Director to develop detailed project plans to establish specific team assignments, timelines, deliverables, etc., and compile the project in project management software (Asana) keeping the information updated through the life cycle of the project
• Manage projects (tasks, sequencing, milestones, and contingencies) to ensure that projects are launched on time and within defined expectations
• Track the progress of projects and provide timely reports to the Communication team, vendors, and clients by phone, email, or face-to-face meetings as needed
• Identify assets and resources needed to successfully meet client expectations and requirements based on Creative Brief
• Assure that projects are delivered according to schedule and within budget
• Attend monthly/quarterly planning meetings with ministry areas
• Act as day-to-day liaison with outside vendors, contractors, and clients on project-related issues
• Create and maintain any project documentation as needed
• Attend Communication Team meetings participate in brainstorming sessions to generate ideas, assist in project development, and report on the status of projects

DEPARTMENT DUTIES

• Continually gather event dates from the eSpace calendar and share them with the Communications Team during weekly meetings
• Work with the Worship & Arts department to create special Sunday bulletin schedules and add defined schedules into software ensuring deadlines are met
• Work with the Video Production Director providing video project coordination to include, but not limited to, scheduling participants and event space for the shoot, securing materials needed, providing hospitality to participants, assisting during sessions, and emailing video proofs to appropriate people
• Provide training for new employees on communication department procedures and website editing as needed
• Maintain archival system for photos, digital materials, and print materials based on retention guidelines
• Serve as a resource for Wufoo, Survey Monkey, and other form creation for BUMC staff

ADMINISTRATIVE & FINANCIAL DUTIES

• Work with Ministry Platform Database Specialist to ensure email lists are maintained for church emails, eNotes, etc.
• Process department’s purchase orders and monthly credit card payments
• Order supplies as requested
• Print, assemble, and deliver in-house print materials
• Coordinate proofing process for deliverables
• Replenish and maintain Ministry Connect Walls throughout the building
• Provide backup for the Reception Desk as needed 

Supervisory Responsibility

This position does not have supervisory responsibilities.

Work Environment

This job operates in an office setting that involves everyday risks or discomforts requiring normal safety precautions.  This position routinely uses standard office equipment.

Physical Demands

While performing the duties of this job, the employee will be in an office environment.  Position can be sedentary and is required to talk, hear, see, stand, walk, and sit.  Employees must occasionally lift or move office supplies or other items up to 25 pounds.

Expected Hours of Work

Days and hours of work are Monday – Friday, 40 hours per week.  Occasional evening and weekend work is required.  This position may qualify for occasional remote work based on Brentwood UMC Remote & FlexWork Schedule Policy with approval from a supervisor.

Qualifications

Competencies

• High level of competency in MAC-based Microsoft Office software and other web-based technology with the ability to learn computer programs quickly and use them proficiently (e.g., Asana project management, Ministry Platform church management system, event scheduling & registration software, and calendaring software)
• Understanding basic finance and budgeting processes
• Excellent copyediting skills
• Excellent written, verbal, client-facing, and internal communication skills
• Excellent organizational skills with strong attention to detail and accuracy and the ability to work independently, multi-task, prioritize, and manage time
• Adaptable and flexible in a changing work environment while approaching tasks and duties with a positive attitude
• Ability to handle sensitive information with the highest degree of integrity and confidentiality
• Self-starter who takes initiative and anticipates the needs of the department
• Enjoys a team environment and is service-oriented

Education and Experience Requirements

• Bachelor’s degree in Business Administration, Communications, or related field
• Three (3) – five (5) years of related experience
• Communications/Marketing background preferred

Additional Information

Benefits

How to Apply

How to apply: Send your resume to hr@bumc.net or visit our webpage at www.bumc.net/employment to fill out an online application.

Details

• Date Posted: October 17, 2024
• Type: Full-Time
• Job Function: Communications / Marketing / PR
• Service Area: Religious
• Working Hours: 40 hrs/wk