Volunteer State Community College

Advancement Associate

Volunteer State Community College

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Job Summary

Manages all aspects of the Volunteer State Community College foundation donor records and accounts to: ensure up-to-date, accurate information on donors and prospective donors; ensures that all contributions are properly accounted for within foundation records and in the business office; helps to maintain excellent communication with donors and volunteers; and provide accurate, up-to-date reports to the Vice President for Advancement and the Foundation Board of Trustees. Performs other job-related duties relative to the area of responsibility.

Job Responsibilities

Maintain donor/community integrity by effective use of donor software and database management. Maintains a detailed and accurate accounting of foundation income and expenses. Works with the college Business Office to ensure accurate record keeping. Assist the Vice President for Advancement and Executive Director of the College Foundation with developing and managing the Foundation budget. Maintains confidentiality of information. Processes computer-generated reports as necessary; reviews for accuracy. Balances cash and receipts; prepares deposits; Monitors, balances, and reconciles various accounts. Monthly reconciliation. Work with auditors as needed. Assists with all fundraising events as assigned. Other duties as assigned.

Qualifications

Minimum:

  • Associate’s degree.
  • Three years of general accounting or bookkeeping experience.

Preferred:

  • Bachelor’s degree.
  • Knowledge of Banner and Raisers Edge.

Knowledge, Skills, and Abilities:

  • Excellent computer skills using Microsoft Excel, Word, Outlook, Internet, Access, PowerPoint, and Publisher.
  • Excellent bookkeeping skills and procedures of financial record keeping and reporting.
  • Experience in reconciling financial data.
  • Knowledge of modern office procedures, methods, and computer equipment.
  • Self-directed, capable of taking initiative.
  • Strong organizational, interpersonal, verbal, and written communication skills.
  • Knowledge of the college and its mission, procedures, and processes.
  • Ability to evaluate situations, solve problems, and make decisions.
  • Ability to establish and maintain effective, cooperative relations with students, faculty, staff, administration, volunteers, and members of the community.

Additional Information

Benefits

Volunteer State offers a comprehensive benefits package, including but not limited to the following:

  • Insurance:  Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA
  • Wellness Incentive Program (if enrolled in Health)
  • Educational Assistance:  Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
  • Employee Assistance Program
  • Longevity Pay
  • Retirement Options:  State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457
  • 14 Paid Holidays/Year
  • Annual Leave (if applicable)
  • Sick Leave
  • Sick Leave Bank
  • State Employee Discount Program with over 900 merchants

How to Apply

Apply online: https://careers.tbr.edu/jobs/advancement-associate-gallatin-tennessee-united-states

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.

Details

  • Date Posted: December 12, 2024
  • Type: Full-Time
  • Job Function: Accounting / Financial Management
  • Service Area: Education
  • Salary Range: $42,031 - $50,437 annual salary depending on experience