Events Coordinator

Hope Clinic for Women

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Job Summary

Hope Clinic is seeking a skilled event coordinator to lead and strategically coordinate our suite of fundraising events. Our organization relies on fundraising events to bring in nearly 30% of our annual revenue and while many individuals contribute to an event’s overall success, the logistics, strategy, and execution will be led by this position. We are looking for someone who is organized, adaptable, and passionate about our work to serve women in the midst of an unplanned pregnancy.

Position Title: Event Coordinator

Position Type: Part Time; 20-25 hours/week with seasonal fluctuations

Days and hours of work are Monday – Thursday 8:30 am-5 pm and Fridays from 8:30 am-2:30 pm. There will be occasional work performed on weekends or at night, during events, for example.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets, and fax machines.

Reports To:  Development Director

Mission

Hope Clinic for Women is a faith-based, safe, and confidential place for anyone dealing with life choices regarding past, present, and future pregnancies. We provide education, counseling, and medical care for anyone regardless of age, race, or religion.

Vision

Hope Clinic for Women is a Christ-centered ministry existing to honor the sanctity of all human life as exemplified by:

• Teenagers and single adults choosing abstinence until marriage
• Women and men choosing life for their child in the midst of a pregnancy
• People experiencing God’s grace and forgiveness after an abortion
• The transformation of hearts and lives by discovering the purpose and potential God intended for all His children

Job Responsibilities

Fundraising Event Planning and Coordination

Events include: Gala (March), Smoke on the Water, tentative (April), Women of Hope (throughout the year), Cider Carols (Dec) and one-time events

• Leads strategy and execution of all events, assisted by Development Coor., Development Director, and CEO
• Plan and execute directly:
• Define vision and branding for events.
• Manage communications with attendees and sponsors/table hosts; assist with recruiting.
• Research & request proposals for venues, entertainment, speakers, vendors, caterers, décor, etc.
• Vendor communications – quotes, invoicing, maintaining a budget.
• Oversee the mailing process for all event invitations.
• Manage event registration and checkout process.
• Serve as on-site/day-of coordinator for event logistics.
• Assist with budget tracking and pledges receivable (invoicing).
• Plan, managed and executed “The Big Give Back” (community-wide one-day giving event).
• Manage a quarterly intern or volunteer team for the procurement of auction items for Cider Carols and Women of Hope.
• Manage event volunteer relationships throughout the year and during events.
• Build relationships with event vendors, event volunteers, and attendees to create future partnerships and giving opportunities.

Administration – 1 hour/week

• Donation batching in conjunction with the finance department.
• Input all event attendee information in Salesforce/CRM.

Meetings:

• Regular check-ins with the Development Director
• Weekly virtual all-staff check-in
• Weekly team meeting
• (optional) Monthly Continuing Education opportunities
• Quarterly Staff retreats (usually on a Friday, 8:30-2:30)

Qualifications

• Experience in event fundraising and development
• Experience with Salesforce or other CRM
• Management of volunteers or other staff
• Bachelor’s degree preferred
• Proficient computer skills and in-depth knowledge of MS Office Suite required
• Excellent written and verbal communication skills
• Strong organization skills and high attention to detail – numbers, spelling, grammar
• Willingness to take initiative and responsibility
• Judgment and decision-making ability in fast-paced situations

Additional Information

Benefits

How to Apply

Interested candidates should email their resumes to Elaina at efrancisco@hopeclinicforwomen.org AND complete the corresponding application linked HERE.

Details

• Date Posted: August 31, 2024
• Type: Part-Time
• Job Function: Fundraising / Revenue Development
• Service Area: Children / Youth
• Start Date: 09/11/2024
• Salary Range: $22-$25/hour
• Working Hours: 20-25 hrs/week