Development Coordinator

Big Brothers Big Sisters of Middle Tennessee

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Job Summary

JOB TITLE:  Development Coordinator     

REPORTS TO: Director of Development

SUPERVISORY RESPONSIBILITY: No

FLSA STATUS: Exempt, Salary

LOCATION: Hybrid with in-office requirement in Nashville, TN

BIGGER AND BETTER TOGETHER

About Us

For over 50 years, Big Brothers Big Sisters of Middle Tennessee has served young people in the Middle TN region. Our work supports our belief that every child has the ability to succeed and thrive in life. Big Brothers Big Sisters makes meaningful, monitored matches between adult volunteers (Bigs) and youth (Littles). Through our commitment to quality, innovation, and the passion we have for our work, we develop and sustain positive, life-changing relationships that have a direct and lasting impact on the lives of our youth and the adults who mentor them.

Our Mission is to create and support one-to-one mentoring relationships that ignite the power and promise of youth. As noted by our Vision, we are driven by a future in which all youth achieve their full potential.

WE ARE AN AGENCY THAT CELEBRATES DIFFERENCES

We show each other dignity through our partnerships, decisions, and language. We intentionally engage, represent, and partner with our diverse communities. We demonstrate our values by learning together with staff, board, volunteers, youth, families, and investors to think and act with sensitivity and intentionality. Driven by the voice of our stakeholders, our agency develops responsive and respectful programming and builds strategic and thoughtful alliances. We want people of all backgrounds to see themselves represented and included in our work, so we actively seek to diversify our team and bring more voices to the table.

WE PRIORITIZE THE WELL-BEING AND PROFESSIONAL GROWTH OF OUR TEAM

We know that teams perform at their highest when they feel supported and that they belong. Each of our team members brings unique perspectives and skills, and we are committed to building a culture where voices are heard, differences are celebrated, and everyone has the opportunity to do meaningful work. At Big Brothers Big Sisters of Middle TN, you will be inspired by talented, passionate colleagues who will motivate you to do and be your best. We have built an environment focused on meaningful and supportive relationships. We see our team as more than just employees – we know and respect them as people.

We are honored to have been selected as one of the Nonprofit Time’s Best Nonprofits To Work For in 2024 and named a 2024 Inclusive Workplace by the Best Companies Group and COLOR Magazine. We are bigger and better together! 

About the Role

Each employee at Big Brothers Big Sisters of Middle Tennessee helps extend the agency’s mission in particular ways, as outlined in the position description. The essential functions of the position include but are not limited to the following:

The Development Coordinator is crucial in driving the agency’s mission by planning and executing fundraising and development events that generate significant impact and lasting engagement with our corporate and individual donors. Reporting to and working in close collaboration with the Director of Development, this individual will oversee and build upon a strategic agency event plan (ex. Annual Breakfast, HealthTrust Golf Tournament, Golf for Kids’ Sake, etc.). In this role, you’ll be responsible for overseeing all stages of event planning, from conception and budgeting to execution and post-event analysis. You’ll work closely with internal teams such as marketing and communications, as well as external partners, including vendors, corporate sponsors, and community volunteers to ensure each event aligns with our strategic goals and delivers an exceptional experience for attendees. The Development Coordinator will use Matchforce software to help with the management of donor information to ensure stewardship goals and accurate reporting. This position is also directly involved with donor cultivation, engagement, and stewardship. This role requires exceptional organizational skills, creative problem-solving abilities, and strong communication skills. The Development Coordinator is key to enhancing the organization’s visibility and outreach, driving donor engagement, and contributing to the overall success of our fundraising efforts.

Job Responsibilities

Day to day: 

• Overseeing the agency event calendar, ensuring that identified development objectives are met. Coordinate with the Director of Development to expand event offerings
• Lead agency events from concept to completion, ensuring they operate smoothly, and efficiently, generating maximum revenue and exposure
• Act as the event’s main point of contact and information collector, coordinating with vendors, volunteers, and corporate sponsors to enhance event quality and secure necessary resources
• Collaborate with Marketing and Communications team members to create a marketing and communications strategy (social media, promotional materials, invitations, etc.) that ensures a successful turnout and engagement of attendees
• Ensure necessary information and needs are communicated (verbally and in writing) to all agency team members to ensure successful event execution and alignment with agency objectives
• Monitor and evaluate event outcomes, collect feedback, and provide comprehensive reports and recommendations for future events to improve effectiveness and efficiency
• Schedule and lead status meetings to ensure that events are on track for success
• Develop and implement strategies for donor retention and engagement, including outreach and stewardship activities
• Maintain and update the donor database, ensuring the accuracy and confidentiality of donor information. Track engagement and identify opportunities for growth.
• Work collaboratively with other members of the Advancement team to ensure the success of ongoing initiatives
• Participate in professional training as provided by the agency and the National office to achieve maximum development of professional skills when required
• Assist with agency priorities centered on resource development (relationships, resources, tools)

Qualifications

About You

This Job May Be For You…

Our ideal candidate will demonstrate strong project management skills with the ability to think critically, proactively identify challenges, and problem-solve. Comfort in leading others, creativity, and a business-driven mindset are key. Our Development Coordinator will be someone who is excited to engage with others in the community and is skilled at relationship building. Unexpected challenges will inevitably arise in this role, and the ability to adapt, find solutions, and handle high-pressure situations is vital. A collaborative team player committed to achieving shared goals and ensuring the team and organization’s success.

• The ability to work and make decisions independently while also demonstrating strong collaborative skills
• High-level organizational skills and attention to detail with the ability to prioritize work, manage time, and meet deadlines
• Salesforce experience preferred
• An excellent interpersonal communicator demonstrating energy, enthusiasm, and the ability to build long-term relationships and represent the organization to external audiences
• Flexible, self-aware, culturally competent with a commitment to diversity, equity, and inclusion, and demonstrates a high degree of professional integrity
• Open to adapting and changing, bringing innovative ideas to help further the organization’s mission
• Passion for BBBSMT’s mission to defend the potential of Middle Tennessee youth
• Irregular hours, including evenings and weekends, are required to ensure the successful execution of events

Qualifications

• Bachelor’s degree in Project Management, Hospitality, Business Administration, or related field. Relevant experience may substitute for a degree.
• 2-5 years of successful experience in event management/planning, preferably in a nonprofit
• Experience in donor relations, fundraising, or a related area

Additional Information

Benefits

How to Apply

To see more of the impact we are making: http://www.mentorakid.org

If this sounds like the position and organization for you, please submit a cover letter and resume to careers@mentorakid.org with “Your Name – Development Coordinator” in the subject line.

No phone calls, please. Applicants selected for an interview will be contacted.

BBBSMT values a diverse workplace and strongly encourages all genders, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. BBBSMT is an equal-opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state or federal laws.

Details

• Date Posted: August 22, 2024
• Type: Full-Time
• Job Function: Fundraising / Revenue Development
• Service Area: Children / Youth