Operations Manager

Harpeth Conservancy

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Job Summary

The position of Operations Manager is responsible for working with the Chief Executive Officer to manage the organization’s daily operations. This position requires a well-organized, detail-oriented person who likes to solve problems and implement solutions with experience in creating, instituting, and maintaining business operational systems.

HC is an equal-opportunity employer committed to diversity, equity, and inclusivity in our hiring process. We are actively seeking a diverse pool of candidates for this position.

Job Responsibilities

Responsibilities of the position will include, but not be limited to:

• Support the CEO in operational tasks to ensure the smooth functioning of the organization
• Oversee, maintain, and improve the daily administration of financial systems, human resources, technology, and regulatory requirements
• Oversee the selection, implementation, and maintenance of organizational software and systems
• Assist with financial administration tasks, such as budget tracking, bill payment, purchasing, invoicing, expense reporting, annual budgeting development, and providing information to our bookkeeper and tax/audit accountants
• Provide general nonprofit management support such as meeting preparation, checking mail, calendaring, managing public inquiries, answering the main phone line, and maintaining organized files
• Ensure staff have appropriate technology and equipment needed for job performance
• Work with executive leadership to ensure effective coaching, onboarding, management supervision, and performance evaluation practices are in place
• Evaluate and manage vendor relationships, including landlord, office equipment, technology, and building services
• Maintain office systems and equipment and ensure we comply with all safety guidelines.
• Perform other duties as assigned related to Harpeth Conservancy’s mission

Qualifications

Ideal Qualifications:     

• A bachelor’s degree with five or more years of relevant professional work experience
• Technical Proficiencies: Slack, Donor Perfect, Dropbox, Microsoft Office suite, QuickBooks, and Monday
• Knowledge of nonprofit finance practices and functions, including budgeting and basic accounting
• Knowledge of HR practices and functions
• Knowledge of IT services and supports
• Excellent time management, organizational skills, and ability to meet and hold others to deadlines
• Comfortable interacting professionally with all levels of donors, supporters, and volunteers
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Ability to work with staff to build system improvements and support system implementation.
• Ability to design and lead project plans for system improvement and implementation.
• Exceptional interpersonal, conflict, and process management skills
• Excellent problem solver with a team-oriented approach
• Ability to work both independently and as part of a team
• Reliable, responsible, and with the flexibility and willingness to work outside of the constraints of a standard work week, as required, including weekends
• Commitment to the mission of Harpeth Conservancy and the values of diversity, equity, inclusion, and justice
• Ability to lift 25 pounds
• Must be able to work legally in the United States
• Valid Driver’s License in the State of Tennessee and adequate transportation and proof of insurance

Additional Information

Benefits

How to Apply

EMAIL: gracestranch@harpethriver.org addressed to Grace Stranch, CEO

Details

• Date Posted: June 23, 2024
• Type: Full-Time
• Job Function: Administrative
• Service Area: Environment
• Working Hours: Hybrid Remote, 40 hrs/week