Interfaith Dental
Executive Assistant & Residency Coordinator
Interfaith Dental
Job Summary
We have an exciting opportunity to join our team!
At Interfaith, we look for people who will show up as their whole selves because we value diversity and inclusion, as well as people who enjoy fun and teamwork. If you think you can see yourself delivering WOW as a member of the Interfaith Dental family, then check out the job description below!
Who we are
Interfaith Dental is a volunteer-driven nonprofit agency that helps vulnerable populations achieve and sustain a healthy smile. Funded by donations, grants, and heavily discounted patient fees, Interfaith Dental’s mission is to create a healthier community by providing transformational oral health care for those experiencing poverty. Interfaith Dental is well known and respected statewide and has been in existence for 30 years, currently serving vulnerable populations in two clinic locations covering a ten-county region of Middle Tennessee.
The role you will play
The Executive Assistant & Residency Coordinator will support the Chief Executive Officer (CEO), Chief Program Officer (CPO), and the Chief Officer of Statewide Initiatives (COSI) in carrying out the administrative functions of the leadership team. This role will also coordinate and recruit for the dental residency program as well as provide executive support-related duties. This position will report directly to the Chief Executive Officer.
Job Responsibilities
The Executive Assistant & Residency Coordinator contributes to the success of Interfaith Dental and its impact on the community by participating in a wide range of responsibilities and activities.
- Responsible for scheduling tours, meetings, speeches, occasional travel, and engagements for the CEO.
- Assist with correspondence from the CEO.
- Supports CPO and COSI as needed with departmental administrative functions as well as to interact with other departments.
- Organizes and maintains digital documents of C-Suite and the organization.
- Assist with the preparation and presentation of materials.
- Manages NYU resident recruitment process, onboarding, and administrative functions.
- Key liaison with Vanderbilt, TSU, University of Louisville, and other dental training programs for the rotations of their externs.
- Informs board members of meetings, and news and distributes meeting minutes and reports.
- Assist in creating agendas, minutes, presentations, and materials for all board and committee meetings.
- Plan meeting schedules for the entire agency as well as plan and coordinate the quarterly all-staff day to include booking rooms and providing technology support.
- Manage process for room usage for internal and external partners as well as be the main point of contact for all logistics with external partners for their meetings/events on site.
- Ensure compliance with the Board of Dentistry, TDA, and others for study club CE and related training programs.
- Assist with organizational needs such as project tracking and progress to include technology and facilities follow-ups.
- Maintains confidentiality while handling confidential and sensitive information relating to the successful running of the organization.
- Manage and monitor office supply inventory and purchasing.
- Sort and distribute incoming mail for the entire organization.
- Performs other duties and special projects as needed.
Qualifications
What you will bring
- A bachelor’s degree from an accredited university or work equivalent is required.
- A minimum of 2 years of work experience as an administrative assistant with a preference towards executive support.
- Proficiency with Microsoft Excel, PowerPoint, Outlook, and Word is required.
- Proficient knowledge and skills utilizing technology used in meetings are required.
- Excellent time management skills with a proven ability to meet deadlines required.
Are you someone who:
- Display a high level of professionalism and discretion.
- Has excellent interpersonal and negotiation skills.
- Has the ability to adapt to the needs of the organization and team members.
- Has the ability to interpret, adapt, and apply guidelines and procedures.
- Has the ability to use good judgment regarding administrative issues.
- Has the ability to work collaboratively and independently.
- Has excellent verbal and written communication skills.
- Has excellent organizational skills and attention to detail.
Additional Information
Benefits
Why Interfaith Dental?
Our greatest assets are our employees, and we are committed to their personal and professional development. We provide education, flexibility, and a Culture Warrior program that contributes to our employee’s high engagement and happiness, as well as the opportunity for a more complete and satisfying work-life integration. We work hard to embrace diversity and inclusion and encourage everyone at Interfaith Dental to bring their authentic selves to work every day.
Our Benefits
At Interfaith Dental, we have competitive wages and a comprehensive benefits package that includes health, dental, work-life balance, generous vacation, paid sick time, paid parental leave, plus an employee assistance program (EAP) – to name a few. We also offer a 401k matching program. Not only do we have 11.5 paid holidays, but we also have a “CREST, celebrating what you value” day off – with pay! On top of that, we offer continuous learning and development and Who wouldn’t want all of that?
How to Apply
If everything you have read so far has made you want to be part of this fun and fantastic team, please send your resume and cover letter to Human Resources at hr@interfaithdental.com
Interfaith Dental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Details
- Date Posted: April 24, 2024
- Type: Full-Time
- Job Function: Administrative
- Service Area: Health (Physical, Mental)
- Working Hours: 40 hrs/wk