American Red Cross
Business Operations Specialist I (Part Time)
American Red Cross
Job Summary
The Business Operations Coordinator provides transactional support for the finance, operational, and administrative functions of the Region, including budget monitoring, daily finance transactions, local vendor relationships, facilities management, fleet management, HR, IT, and records/reports. Is the lead system user/trainer for software business applications. Provides operations backup support for the Region in the absence of the COO/CAO.
Job Responsibilities
1. Monitor budget and expenditure, approve procurement transactions, prepare forecasts, and ensure programs are executed within budget. Maintain, and distribute operational processes and procedures and ensure adherence. Provide guidance for grant reporting and respond to requests for information and/or documentation, delegating to volunteers as appropriate.
2. Support coordination of activities of the facility, establish work procedures, approve all maintenance, develop relationships with new vendors, analyze data to inform future decisions, plan for real estate transactions, achieve objectives set forward by management, and meet with other divisions to discuss shared services.
3. Provide training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals.
4. Analyze fleet inventory records, training, maintenance, and management of the fleet and personnel.
5. Support planning and preparation for events including the training of volunteers to prepare insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol.
6. Train staff in the use of business software application systems and support the escalation of regional phone and computer issues.
Qualifications
Education: High School or equivalent required. Associate’s degree in Accounting, Business, or Public Administration preferred.
Experience: Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business, or equivalent combination of education and related experience required. Experience working effectively with volunteers and board members is preferred.
Management Experience: N/A
Skills & Abilities: Ability to plan, prioritize, and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint, and Outlook. Strong knowledge of federal, state, and local employment laws. Ability to work on a team.
Travel: Travel is required throughout the Region with some travel outside of the Region.
Additional Information
Benefits
We take care of you, while you take care of others. As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive benefits help you balance your home and work. With our resources and perks, you have amazing possibilities at the American Red Cross to advance your learning.
- Medical and dental Vision plans
- Health Spending Accounts & Flexible Spending Accounts
- PTO + Holidays
- 401K with a 4% match
- Paid Family Leave
- Employee Assistance Program
- Disability and Insurance: Short + Long Term
- Service Awards and recognition
Apply now! Joining our team will provide you with the opportunity to make a difference every day.
The American Red Cross is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
How to Apply
All applicants must apply at:
Please do not mail or email resumes.
Details
- Date Posted: August 24, 2023
- Type: Part-Time
- Job Function: Accounting / Financial Management
- Service Area: Other
- Start Date: 09/18/2023
- Working Hours: Part-time hours will be set during regular work week.