Ministry Assistant for Congregational Care

First Presbetyrian Church of Nashville

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Job Summary

This position provides administrative support to the Associate Pastor for Congregational Care and other caregiving ministries.  Essential for this position is the desire to support, care and offer encouragement for members and visitors facing life’s challenges, and the ability to graciously minister to those they come in contact with.

Job Responsibilities

Administrative Support 

• Provide administrative support for the Pastor of Congregational Care (run reports, handle mailings, schedule meetings, prepare PowerPoints, prepare correspondence, and other related duties)
• Provide administrative support for the Congregational Care Committee, the Bereavement Committees, the Wedding Team, and Stephen Ministers
• Coordinate support group (Grief Support, DivorceCare, Stephen Ministry) meetings (promotion, invitation, ordering resources, scheduling facility use, preparing classroom resources)

Funerals 

• Coordinate funeral services, visitations, and interments held at the Church
• Distribute death/funeral notices to staff and church members
• Work with the Bereavement Committee Chairs to enlist funeral ushers and visitation greeters
• Work with committee volunteers to ensure all aspects of funerals and visitations go smoothly
• Reserve spaces and request services using Espace Event Scheduler
• Secure musicians for the service, and submit payroll requests, if needed
• Prepare and print the service bulletin
• Communicate with the Hospitality Center Coordinator regarding service details and flower delivery instructions
• Manage details on the day of the service

Weddings 

• Be the initial point of contact for couples requesting wedding services
• Maintain the Wedding Schedule
• Distribute wedding requests to pastoral staff for review and approval
• After pastoral approval, communicate with the wedding couple to confirm and mail wedding policy
• Reserve spaces and request services using Espace Event Scheduler
• Submit wedding participant payroll requests and wedding payments
• Assist Wedding Coordinator with administrative needs

Older Adults / Homebound 

• Maintain Older Adult Prayer Ministry recipient list; mail monthly prayer list and letter
• At-Home Members – Maintain a list of all At-Home members and Partners list.  Coordinate Christmas and Easter flower deliveries (order plants, secure volunteers, mail letters, arrange for pickup and delivery).  Gather information from Home Partners regarding pastoral care needs for reports for pastoral staff
• Barnabus Ministry – Maintain a list of older adults or adults with significant health issues who would appreciate calls from the church, and coordinate Deacons and other volunteers to make the calls.  Gather information from Deacons and other volunteers for reports for pastoral staff
• Homebound Ministry – Mail worship recordings, bulletins, and other documents, as requested

Congregational Care 

• Communicate hospital reports to pastors
• Be the initial point of contact for birth announcements and distribute notices to staff
• Communicate prayer concerns, births, deaths, and other congregational care announcements through emailed publications
• Provide support for care ministries such as Monday Flower Ministry, Manna Freezer, Meal Train Ministry, Handyman Ministry (DFW)
• Coordinate with the Communications Ministry to regularly promote care and service opportunities on the church website, bulletin, and other communications

Qualifications

Education/Experience 

• College degree, or equivalent work experience in lieu of a degree
• Minimum of two years experience working in an administrative assistant or related role

Knowledge/Skills 

• Ability to listen, relate to people of all ages, and maintain a calm, patient demeanor at all times, including when others are grieving or stressed
• Ability to create a warm and welcoming environment for all members and guests
• Displays discretion when dealing with confidential information
• Ability to build positive relationships with staff and members and demonstrates a posture of teamwork
• Exhibits professionalism and clarity in both written and verbal communication
• Proficient in Microsoft Office Suite
• Experience with data management software preferred
• Strong communication skills
• Detailed-oriented, excellent organizational skills, effective problem-solving ability
• Ability to work independently, prioritize and manage time, multi-task
• An active, growing relationship with Jesus Christ, functional knowledge of scripture, familiarity with the Reformed tradition, and an ability to integrate the Christian faith into day-to-day work in a way that brings about a comfortable advancement of the Gospel in relationship with colleagues and others, is required.

Additional Information

Benefits

How to Apply

Job Description

Job Application

• Interested candidates can send their resumes to hr@fpcnashville.org.

Details

• Date Posted: August 2, 2023
• Type: Full-Time
• Job Function: Administrative
• Service Area: Religious
• Start Date: 09/05/2023
• Salary Range: $20 - $25 / hr
• Working Hours: 40 hr/wk 8:30 - 4:30pm